Find background poured paint blue and gold

Privacy Policy

Last Updated: October 2025
Next Review: October 2026

1. Who We Are

Find Recruitment Ltd (company number 13656678) is a recruitment business providing permanent, temporary/contract, and executive search/headhunting services to clients and candidates across the UK.

We are registered as a Data Controller with the Information Commissioner’s Office (ICO) under registration number ZB304296.

Contact for privacy queries: hello@wearefind.co.uk

2. Purpose of This Policy

This Privacy Policy explains how we collect, use, share, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. It applies to:

  • Candidates and work seekers
  • Clients and prospective clients
  • Suppliers and service providers
  • Visitors to our website

3. What Personal Data We Collect

We may collect and process the following types of personal information:

  • Identification and contact details: name, address, email, phone number.
  • Career information: CV, education, skills, employment history, salary expectations.
  • Right to work documentation: passport, visa, proof of eligibility to work in the UK.
  • Financial and payroll data: only if engaged through us on a contract or temporary basis.
  • Special category data: such as information about health or diversity, but only when relevant and with your explicit consent.

We may collect data directly from you (for example, via application forms or our website) or from public sources such as job boards, LinkedIn, or other professional networking sites.

4. Lawful Bases for Processing

We only process your personal data when we have a lawful basis to do so. Depending on the activity, this may be:

Processing Activity Lawful Basis
Providing work-finding and recruitment services Legitimate interest
Entering into or performing a contract with you Contract
Verifying identity, right to work, or qualifications Legal obligation
Contacting you about relevant opportunities Legitimate interest
Storing your data for ongoing engagement Consent
Processing special category data Explicit consent

We assess that our legitimate interests do not override your rights and freedoms. F I N D R E C R U I T M E N T G R O U

5. How We Use Your Data

We use your personal information to:

  • Identify and contact you about suitable roles
  • Assess your suitability for opportunities
  • Introduce you to clients (with your consent)
  • Maintain and update our database – JobAdder CRM
  • Comply with legal, regulatory, and audit requirements
  • Keep you informed about relevant industry or employment updates

We do not use automated decision-making or profiling to make hiring decisions.

6. Data Sharing

We may share your data with:

  • Clients – when you have agreed to be put forward for a role
  • Third-party service providers – such as background check, payroll, or reference-checking services
  • Legal and regulatory authorities – where required by law

We do not sell or trade your personal data. All processors we use are bound by contractual obligations to handle your data securely and lawfully.

7. International Data Transfers

All personal data is stored within the United Kingdom.

We use JobAdder CRM, which hosts UK-based data.

No data is transferred outside the UK unless necessary, and in such cases, appropriate safeguards (such as the UK International Data Transfer Agreement) will be applied.

8. Data Retention

We will retain your personal data until consent is withdrawn or it is no longer necessary for the purposes for which it was collected. We review data periodically and securely delete information if it is outdated or irrelevant.

If you withdraw consent, we will erase your data unless there is a legal obligation to retain it.

9. Your Rights

You have the following rights under UK data protection law:

  • Right to be informed – about how we collect and use your data
  • Right of access – to request copies of your personal data
  • Right to rectification – to correct inaccurate or incomplete data
  • Right to erasure – to request deletion of your data where applicable
  • Right to restrict processing – to limit how we use your data
  • Right to data portability – to receive your data in a structured, machine-readable format
  • Right to object – to certain types of processing (e.g., marketing)
  • Right to withdraw consent – at any time

To exercise any of these rights, contact hello@wearefind.co.uk.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been mishandled:

www.ico.org.uk
0303 123 1113

10. Data Security

We use appropriate technical and organisational measures to protect your data, including:

  • Encrypted cloud storage and password-protected systems
  • Multi-factor authentication for staff access
  • Secure, limited access to JobAdder CRM

Confidential waste disposal and secure office environments

All employees receive regular data protection training and follow our internal Data Protection Policy.

11. Updates to This Policy

We review this Privacy Policy annually or whenever legislation changes. Any updates will be published on our website and noted with a revised “Last Updated” date.